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Workspace Geek has all the features you need to manage your coworking space
Our robust, trusted solution has been used for over 20 years. Workspace Geek is a one-stop-shop for managing your space.
Customized Member Portal
You work hard to give your members an exceptional in-person experience. We work hard to give them an exceptional experience online. Workspace Geek's intuitive white-labeled member portal helps clients manage bookings, see account details and make payments with ease.
Manage Memberships
Members can upgrade plans and select add-on services through the marketplace. Work ticket requests can be made here as well.
Town Hall
Build community and camaraderie online with member engagement through our Town Hall.
"The client portal is streamlined, user friendly and efficient."
eCommerce
Sell your meeting room spaces, virtual plans and other custom offerings through our white labeled eCommerce platform. Process payments online and update pricing seamlessly across all centers.
Book It Now
Sell meeting rooms and day passes to walk-ins on your website. White-labeled to match seamlessly with your brand.
Sign Up Now
SUN is our easy-to-use, efficient, and fully white-labeled platform to sell virtual office services from your website. Customized to your brand and fully integrated with your backend, SUN conveniently processes payments online and syncs inventory across your systems.
Flexible Membership Offerings
Set optional add-ons, term-based pricing, terms and conditions, and add promotions for your shared workspace. Take advantage of our low-cost merchant account with our national shipping partner and pass those deals on to your coworking members.
A Picture's Worth a Thousand Words
Show off your shining spaces to the world. Add photos of your coworking and shared workspaces. Set feature comparisons to make it simple for prospective clients to see what you’re working with.
“The eCommerce functionality is exactly what we need and does everything we need it to. Potential customers with the intent to buy click from our website and are redirected to a Workspace Geek portal that looks and feels just like our website with a professional, easy-to-navigate checkout process. If not for the ease of using Workspace Geek’s eCommerce platform, we would probably see our virtual office business cut in half.”
Scheduler
Meeting room management for your coworking center is a breeze with Workspace Geek. Our scheduler is sophisticated and intuitive, and adding amenities by location and room is simple. New and existing coworking clients can quickly book meeting rooms through one highly-customizable portal which communicates directly with our billing system. Less mess, less stress.
DIY Meeting Room Bookings
Add recurring meetings on behalf of your clients, or they can do it themselves through their own customer portal or your native mobile app.
Inventory Management
Create and sell from an interactive map of your coworking center and view the real-time status of each unit. Two-way sync your calendars with Google Calendar. Add and manage photography of your spaces for extra oomph.
Drag and Drop
Quick drag and drop actions make editing meetings a cinch. Don't spend your time in our application, spend it building and engaging your thriving community.
"Reviewing existing inventory is easy with Workspace Geek."
Business Development (CRM)
Workspace Geek allows you to turn leads into viable prospects into clients. Our CRM platform supports your sales process from first handshake to move-in day.
Floor Plan
See a map of your center and the status of each unit. The map is always current as updates are automated by our system.
Reminders
Get automated, daily reminders of needed follow-ups and set future reminders so leads are cultivated and converted.
Electronic Proposals
Send customized electronic proposals for e-signature and, upon completion, seamlessly convert client from "prospect" to "member" status.
Opportunities
Know where you opportunities and leads come from. Create and trace actions from these leads to ensure they don't get lost. Keep your coworking center full.
“Having client account information in one spot is very helpful.”
Billing and Invoicing
Save time and maximize revenue with our streamlined billing system. Customize client and meeting room pricing, allot client allowances, enter incidentals, and bundle services into marketing plans with Workspace Geek.
One-Click Auto Pay
Coworking center management and members can enable auto-pay. Workspace Geek integrates with QuickBooks, Stripe, and Forte Payment Gateway to process client payments smoothly and safely.
Easy Compare
Our Easy Compare feature lets you compare a customer's previous and current months' bills to ensure you never miss a charge.
“I love the 'creating of invoice' function. Being able to process, view and finalize billing all on same screen is super convenient.”
Kiosk
Kiosk is our proprietary self check-in app for the coworking and shared workspace industry.
Roll Call
Members, guests and meeting attendees can check in quickly and efficiently. Meeting attendees are notified of guests' arrivals.
Delivery Notification
Delivery! Kiosk automatically notifies staff and members when packages have arrived.
Network & VoIP Management
Working with experienced shared workspace network and VoIP engineers, we have designed a robust, scalable system that is easy to manage. Network and VoIP services are priced separately.
Phone and VoIP
Let us connect your clients with desk phones, ability to use softphone clients on mobile devices and PCs, voicemail, transfer to other team members, call recording, call detail reports, screen pop attendant console and more.
Network Management
Set up VLANs with ease. Manage bandwidth and Wi-Fi access.
And so much more
Workspace Geek helps you maintain and grow your shared workspaces with efficiency and ease. Beyond our traditional eCommerce, sales, billing and member management platforms, our software offers additional tools to get you up and on your way.
Dashboards galore
Customize appealing and useful dashboards for each team member with data including check-in stats, revenue trends, daily bookings and more.
Staff checklists
Manage move ins, move outs and recurring to-dos with checklists tailored to each user type.
Customized reporting
Customized reports including occupancy, revenue trends, renewal retention, accounting, activity and more. We're continually integrating additional report types based on feedback from our customers.
“Since the launch of Workspace Geek, our workflow has been simplified. We love this platform and partnership and would highly recommend them to any coworking or space provider.”
